Absence Calendar

Manage absences requests, approvals, and allowances like a pro with an online absence calendar

Employees Can Request their time off

Employee Self Service

When your employees want to request some time off, they shouldn’t have to come to you to start the process. With our self-service portal, you can empower your employees so that they can review their team absence calendar and request absences themselves.

All they have to do is select what type of absence it is and pick when it is for. They can use their team calendar to find a good time to take off without leaving their team under-staffed.

They can do this at any time, even from their mobile phone! 

Team Absence Calendar

By grouping your employees into teams, employees can easily see when it is suitable for them to take some time off using a shared team absence calendar.

As a manager, you also get a clear picture of how well staffed each team is with our shared team calendar. 

Employee Absence Summary

How long does it take you to figure out how many sick days an employee has used? What about how much holiday allowance they have left? Our employee absence summary will tell you all these things and more. 

Stay Informed

We understand that you don’t want to spend all your time checking  the absence calendar for new requests. That’s why we notify you directly instead. When an employee requests some time off, we will send you a quick email. Even better, if you’re using our Slack integration, we will send you a private message in there too! 

Absence Request Notification in Slack

Bulk Approve Requests

You can choose whether absence requests need to be approved or not. You can also choose who in your company is allowed to do the approving.

When some absences need to be approved, you can approve them all at the same time. Or if you want to, you can look closer at each one…

Reviewing Absence Requests

For each absence request, we show you everything you will need to make a choice about whether to approve or reject it. All you need to do is follow 3 simple steps:

  • Check Allowances

    Each employee will have a set amount of time off available to them. The request will include details about how much allowance the employee has left.

  • Check Overlaps

    If the absence overlaps with any other employee in the team, it will be shown to you.

  • Make your decision

    Choose whether to approve or reject the absence request by clicking on your choice. The employee will automatically be notified by email of your choice.

Absence Request Details

Who is away?

Are you tired of scrolling through all those spreadsheets to see who is not at work this week? I bet you are. We provide you with a simple summary of who is away today and in the week ahead.   

Employee Absence Calendar

For each of your employees, you can view their complete absence calendar for the entire year in a an easy to understand view. You can see the type of absence, the status, and more.

Employee Annual Absences View
See Employee Absence Trends

Absence List with Trend

If you want to see a more limited view of absences for an employee, you can use the absence list. As well as showing you each absence, we also give you an absence trend so that you can see which days of the week your employee is most absent on.

Finally, if you use Bradford Factor Scores, we will include that for each employee too.

"Managing holiday for my remote team is so simple now. I no longer get phone calls to check our old spreadsheet! My team simply submit their requests and I click to approve in the software."
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Upgrade your absence calendar today

Espresso HR Limited
Norfolk House
22-24 Market Place
PE37 7QH

© 2022 Espresso HR Limited. Registered in England and Wales: 11975688

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